We’re hiring: Programs Coordinator

Programs Coordinator

Position Details

Title: Programs Coordinator 

Reports to: Leadership Programs Director

Location: Strong preference for Eora/Sydney or Naarm/Melbourne. Open to negotiable for an east coast major city. The WELA team works remotely from home, within AEST hours. 

Job Type: 0.4 FTE (15.2hr/wk), to be worked across several part days. 1yr contract with potential to extend or increase hours pending funding. 

Salary: $71,128 (pro-rata for 0.4FTE) plus superannuation

Job Requirements: Occasional (monthly) after-hours work, ability for occasional domestic travel and easy access to a major capital city. Staff provide their own laptop and phone.

Benefits: Flexible working location, work / life balance, supportive and empowering culture, mentoring opportunities, generous leave arrangements, employee benefits include leave loading of 17.5%.

Applications close: 11:00 PM AEDT, Sunday 18 February, 2024

About the position 

Do you want to contribute to saving the environment, solving climate change and making the patriarchy a thing of the past? 

This is an exciting opportunity to join a small, growing and passionate team taking on some big challenges – and doing it with a good sense of fun and personal sustainability.

Women’s Environmental Leadership Australia (WELA) is empowering, supporting, funding and diversifying women’s leadership for our environment and climate action, in order to transform Australia’s response to our environmental and climate crises.

Leadership development is core to our work. Since 2016, WELA has run transformative leadership programs for women and gender diverse people who are working for (paid or unpaid) our environment and climate. We know the need and opportunity is far greater. This year, were expanding our program reach and introducing new programs to bring this transformative experience to many more women across Australia. 

The WELA Program Coordinator will play a crucial role in the growth and success of this important work. You will report to the Leadership Programs Director and work alongside the broader Programs team who together are responsible for expanding WELA’s suite of impactful and transformative leadership development programs and events. This position will work closely with the existing Program Logistics Coordinator, essentially doubling our capacity for this work. 

You’ll join a small but growing Programs team, working alongside the existing Program Logistics Coordinator, Learning Experience Designer, Lead Facilitator, and our Program Facilitators. The broader WELA team includes the Strategic Director, Operations and Administration Manager, Communication Manager, Giving Circle Manager, Research and Policy Project Manager, volunteers and an active Board. We embody a vibrant and caring culture where we know what we’re doing, but are constantly learning, reflecting and innovating to maximise our impact.

Key tasks and deliverables

  • Coordinate logistics for WELA leadership programs (including online workshops and in-person retreats) to ensure smooth running of the programs and an exceptional experience for the participants, facilitators and presenters.  
  • Support program promotion, applicant selection, and onboarding. This includes preparation of materials and forms, fielding inquiries, liaising with applicants, creating access to documentation and communication platforms. 
  • Coordinate logistics for in-person retreats as part of WELA’s National Leadership Program and WELA Intensive programs. This includes venue, catering and event coordination. 
  • Support end-to-end program delivery, including managing payments and invoicing, scholarships, technical set-up and support, preparation of relevant materials and communication.
  • Support program monitoring and evaluation, including updating surveys, reviewing data collection and impact assessments.
  • Manage logistics for a growing team of program facilitators and guest speakers across the country, including travel, training events and meeting support.

As a small team, we support each other in our work so you’ll be expected to jump in and help out wherever needed.  Likewise, you can count on the support of the team when you need it. We offer flexible work arrangements and are parent friendly.  

About you

You’re passionate about our environment, and the important role of women’s leadership in creating a genuinely sustainable future in which people and the planet thrive. 

You love working with people, and believe strongly in the importance of capacity building to support a growing and thriving movement for change. 

You have demonstrated experience in organising and coordinating logistics for retreats and events, and are looking to expand your skills in leadership development and program coordination. You’re excited by the opportunity to bring your experience to a growing organisation, and learn from a community of leaders along the way. 

You have excellent project management skills and a keen eye for detail; you’re creative, and show initiative in the way you spot opportunities and make things happen. 

You don’t mind getting your hands dirty, and you’ll do what it takes to get the outcome needed – from liaising with a caterer, through to supporting the launch of a whole new leadership program.  

WELA is committed to creating a diverse and thriving community of women working for our environment and climate action. Women and gender diverse people from Aboriginal or Torres Strait Islander communities, communities of colour, or culturally and linguistically diverse communities are encouraged to apply. 

Key Selection Criteria

  • Experience in delivering logistics for retreats or large scale events
  • Excellent project management skills and attention to detail 
  • Excellent computer skills, and confident using a variety of digital platforms, especially Google Workspace, Slack and Action Network (or other CRMs)
  • Ability to manage multiple overlapping projects and timelines
  • Builds strong working relationships with people from diverse backgrounds, communities, ages etc. 
  • Experience working with and managing volunteers
  • Strong sense of initiative, demonstrated ability to get things done
  • Ability to work independently, as part of a small dynamic and collaborative team
  • Demonstrated passion for our environment, climate, sustainability or feminist issues

About WELA

Women’s Environmental Leadership Australia (WELA) is empowering, supporting and funding women’s leadership for our environment and climate action, in order to transform Australia’s response to our environmental and climate crises. 

Overwhelmingly, our existing political, business and societal leadership has failed to adequately address the climate and environmental crises at hand. 

It’s time for a leadership change. Put simply, we will not get out of this by relying on the same leadership that got us into it. Instead, leadership styles that are strongly networked, collaborative, and responsive to communities will be essential in the transition to a sustainable future. Qualities we see in abundance in women’s leadership. We need more of it. 

Our 3-year strategic action plan prioritises expansion of our training, development and support for more connected influence and greater impact.    

How to apply

To apply for this position, please upload your CV and a cover letter to Ethical Jobs by 11:00 PM AEDT, Sunday 18 February, 2024.

For general enquiries about the position, please email info@wela.org.au, or for a brief discussion about the position, please book a time with WELA Leadership Programs Director – Carli Leimbach  

WELA staff smiling at the camera.

Image description: the WELA team in November 2023.