We’re looking for an Administration and Support Officer

Administration and Support Officer

Title: Administration and Support Officer

Reports to:Strategic Director

Location: East coast of Australia, within easy access of a capital city. The WELA team works remotely from home, within AEST hours

Job Type: Part-time (0.4 FTE) 1yr contract, with potential to extend pending funding. Hours can be worked flexibly throughout the week.

Salary: $67,263 FTE (pro-rata), plus superannuation and 17.5% leave loading 

Job Requirements: Occasional (monthly) after-hours work; ability for occasional regional travel, strong and stable internet connection and own devices (computer and phone)

Benefits: Flexible working location, work / life balance, supportive and empowering culture, mentoring opportunities, employee benefits include leave loading of 17.5%

WELA acknowledges First Nations peoples as the Traditional Custodians of the unceded lands on which we live, learn and work. We value their ongoing connections to Country and we pay our respects to Elders past and present. WELA honours the leadership of women of First Nations and we commit to building relationships that support self-determination and the healing of Country.

ABOUT THE POSITION

Do you want to contribute to saving the environment, solving climate change and taking on the patriarchy? 

Women’s Environmental Leadership Australia (WELA) is empowering, supporting and funding women’s leadership for our environment and climate action, to transform Australia’s response to our environmental and climate crises. We’re a small, growing and passionate team taking on some big challenges – and doing it with a good sense of fun and personal sustainability.

We’re looking for an experienced administrator with excellent people skills, a clear sense of initiative, and strong attention to detail. 

You’ll be responsible for supporting the WELA team and board with administration and support for general operations, governance and fundraising. 

You’ll work closely with the Strategic Director, and be supported by the Chair of the Board, our Finance Manager and the Program Logistics Coordinator. 

You’ll join a small but growing team, including the Strategic Director, Leadership Programs Producer, Communications Manager, Giving Circle Manager, Program Logistics Coordinator, our Program facilitators and an active Board. We embody a vibrant and caring energy where we know what we’re doing, but we certainly don’t have all the answers. Learning, reflecting and balancing risks informs our passion and drive.

KEY TASKS AND DELIVERABLES

  • Manage the general administration of the organisation, including general correspondence, HR administration and other operational tasks
  • Act as a first point of contact for the organisation including for general inquiries, program participants, partners and funders
  • Support the Strategic Director with correspondence, calendar management, project management and administration
  • Ensure regular reporting and compliance obligations for the organisation are met
  • Provide fundraising administration support, and help to evolve our systems and processes
  • Support the Strategic Director with grant applications, data collection and acquittal
  • Support the governance processes of the Board and its committees through preparation of papers and general administration
  • Manage the organisation membership and support the company secretary in their duties
  • Provide logistical support to the team as required for events and other engagement activities 
  • Provide basic IT support to the organisation, including management of our Google Suite (Workspace) and database tools 

As a small team, we support each other in our work so you’ll regularly be expected to jump in and help out wherever needed. Likewise, you can count on the support of the team however you need it. 

ABOUT YOU

You’re passionate about our environment, and the important role of women’s leadership in creating a genuinely sustainable future in which people and the planet thrive. 

You want to use your experience and skills in administration to support a growing and dynamic start-up organisation with big ambitions. You’re excited by the opportunity to create new systems and to muck-in and get things done. You’ve got a keen eye for detail, a commitment to good process, and never let the small stuff slip through. 

You’ve got initiative, and can get on with the job of making things happen. You love spotting an opportunity to make things easier, and getting it done. 

You’re excited by the opportunity to talk with people individually about WELA’s work, whether it’s to program participants, to new donors, or to external partner organisations. Your discretion and respectful approach means you work easily with a variety of stakeholders including the board. 

You’re tech-savvy, and happy to help everyone access the systems they need. You don’t mind getting your hands dirty, and you’ll do what it takes to get the outcome needed. You love being part of a small team, but are confident working independently.

WELA is committed to creating a diverse and thriving community of women and gender diverse people for our environment and climate action. People from Aboriginal or Torres Strait Islander communities, communities of colour, or culturally and linguistically diverse communities are encouraged to apply. 

KEY SELECTION CRITERIA

Essential

  • Demonstrated commitment to our environment and / or women’s leadership 
  • At least three years in a similar administration or project support position  
  • Excellent time management skills, and an ability to manage across competing tasks and priorities while maintaining clear communication
  • Great people skills, and a commitment to good customer service
  • Experience working with a variety of stakeholders including volunteers, funders and partners
  • Good communication skills, including written and verbal communication 
  • Confidence with relevant digital tools such as Google Suite, CRM tools, Trello and digital security protocols and practices
  • Ability to work quickly and under pressure
  • Demonstrated ability to work within a small team to deliver quality outcomes
  • Ability to work independently, manage projects and deliver work on time with limited supervision as part of a small dynamic team

Desirable

  • Experience working in governance or supporting governance practices in an NGO or other organisation. 
  • Experience in fundraising support, such as database management, donor liaison, grant management processes

Not sure if you’ve got 100% of the requirements? No-one does. If you’re interested and you believe you can meaningfully contribute to this role, we’d welcome your application. 

ABOUT WELA

Women’s Environmental Leadership Australia (WELA) is empowering, supporting, funding and diversifying women’s and gender diverse leadership for our environment and climate action, in order to transform Australia’s response to our environmental and climate crises. 

Overwhelmingly, our existing political, business and societal leadership has failed to adequately address the climate and environmental crises at hand. It’s time for a leadership change. Put simply, we will not get out of this by relying on the same leadership that got us into it. The evidence is clear – more women in decision making roles equals better environmental outcomes. We need more of it. 

We’re a small and empowering team, with a big vision for change. We work hard, but have a healthy commitment to work/life balance, and enable the flexibility to support this. We support one another to grow, develop, and bring joy and creativity to our work each day. 

To apply for this position, please send your CV and a cover letter addressing the Key Selection Criteria to info@wela.org.au by 9am on Thursday 8 September 2022. For a brief discussion about the position, please book a time with WELA Strategic Director Victoria McKenzie-McHarg at https://calendly.com/victoria-wela/position-discussion-administration-and-support-officer

‘Together we can empower and support women with the confidence, skills and networks to step fully into their leadership for a better future. We’ll foster a growing community of women leaders nationwide to take on the barriers that stand in their way, and create change across business, government and our communities for a safe climate and thriving environment’

Stepping up for our environment. WELA Funding Prospectus, 2022/23